ISO Information and documentation — Records management is an international standard documentation – Records management – Part 1: Concepts and principles; ISO/TR – Information and documentation – Records. ISO TR Information and Documentation – Records Management – Part 2: Guidelines. ISO. Second edition. Reference number Permission can be requested from either ISO at the address below or ISO’s member body in the.
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It had been formally adopted by over 50 nations and translated into 15 languages.
ISO – Wikipedia
Expectations for information security and privacy were also becoming increasingly significant to stakeholders — both within and outside of organizational boundaries. It was, and is, therefore necessary to explicitly remind users of the Standard that rather than being only about the selection of records for permanent retention as archives, it is broadened to being an analysis of business, requirements and risk to help make a wide variety of decisions about records.
We saw that information and records were 1548-92 longer necessarily constrained by organizational, geographic or physical limits — that new models for business were extending responsibilities for records beyond traditional organizational and jurisdictional boundaries.
Leave a Reply Cancel reply Enter your comment here This was the central standard in a suite of products on recordkeeping that had 14589-2 up in its wake since the issue of ISO We attempted, into commence our review by considering questions such as these.
We intentionally avoided certain things in the revised Standard, in order to best achieve some of the goals we set for ourselves at the start. You are commenting using your WordPress.
ISO 15489. Records management standard updated
In that time, a few attempts to do this revision 15489-22 been mounted, only to collapse, perhaps under the weight of expectations. The Standard is not a compliance tool, and contains no auditable requirements.
People and things are connected to the internet and to each other all the time.
In some countries, the transition to digital business is still in early stages, and in these cases, reassurance must be given that while the new Standard is digital in mindset, it is still entirely applicable in paper based or hybrid environments.
Principles [v] At the time of writing, the work in the ISO Committee TC46 SC11 on systems design and implementation is taking the form of a revision to the three ISO Information and documentation — Principles and functional requirements for records in electronic office environments Standards Share this: To remember that such data and metadata might be presented in any number of forms, and in different types of groupings or aggregations. This 155489-2 of strategic, proactive approach is particularly valuable for prioritizing work on the design of systems and services where there are recordkeeping needs, and to dealing with the volume and complexity of digital records.
As we know in Australia, done regularly, the data that this type of appraisal gathers is essential to a properly functioning program for making and managing records — in any environment. What we need is to make more open minded approaches to the people we need to work with technologists in particular to build innovative solutions to recordkeeping problems, and to offer value to our employers and communities through our work of understanding changing recordkeeping needs. Decentralised protocols and technologies are introducing trust models based on computation, removing the need for authorities who authenticate transactions between parties.
Bearing such observations in mind, we agreed that in developing the Standard, we needed to build a forward —looking document, being careful not to fall into the many traps of paper-based thinking.
Email required Address never made public. This was, we felt, the most appropriate approach for work which we know is highly contingent, and also to ensure that opportunities for taking innovative approaches were not constrained.
Fill in your details below or click an icon to log in: Where does recordkeeping fit ixo this picture? The revised Standard places a strong emphasis on appraisal as the most important tool to achieve appropriate and effective recordkeeping.
ISO/TR – Information and documentation — Records management — Part 2: Guidelines
Hi Cassie, great article! We decided that rather than additionally specifying a systems design and implementation methodology in the new version, we would leave this to local or industry preferences, and would look at opportunities for other products in the ISO suite of records products to offer extra advice [v]. Without embracing innovation and focusing on the special contributions that we make to accountable, efficient business, now and in the long term, we will simply slide into irrelevance.
You are commenting using your Facebook account. Recordkeeping professionals have a unique and incredibly valuable set of understandings, but our message 51489-2 often become lost amidst overly prescriptive or unhelpful, checklist-obsessed attempts to present them. In this iao, the analytical skills of understanding context and deciding how we want to create records in the first place, or how we make decisions about their management at critical points such as systems migrations, are vital.
As I stress in presentations that I have delivered on the new Standard, the unfamiliarity of some of the ideas we present, and concerns about leaving behind some of our old methods can be challenging.
Indeed in 1489-2 journal inmy Recordkeeping Roundtable colleagues and I made the case that our professional methods are not coping with the scale and complexity of contemporary recordkeeping challenges and that we are in danger of losing sight of what distinguishes our work from that of other kindred professionals [ii]. This was a sobering thought, given the exponential rate of technological innovation that we are currently experiencing.
By Thomas Wolf, http: However, for recordkeepers as a profession, it is crunch time. After a long and occasionally painful development process, bywe had arrived at a revised version of the Standard which was endorsed by our colleagues and published by ISO. Several of us in the Editorial Group also argued strongly for a records continuum-inspired standard, in which the keeping of records is a continuous activity for a variety of reasons and with a variety of users than should be considered outside of constraints of time, place and custody.
Since its release inI have observed that reaction to the Standard has been an interesting mix of curiosity, positivity and, occasionally, confusion.
In other countries, our use of the term appraisal requires additional explanation and selling of the benefits of the kind of work 15849-2 describe. Indeed, as the Project Lead for the working group, I found myself on the receiving end of ido few pointed remarks at that meeting about the grave importance of our work, and the scrutiny that its progress would accordingly be put under.